Terms of Reference for a
Communication Specialist for the Integrity Support Office in
Mykolayiv City Administration
1. The Programme
The EUACI is a joint EU and Government of Denmark financed programme aimed at supporting Ukraine in its efforts to reduce corruption at the national and local level through the empowerment of citizens, civil society, businesses, and state institutions.
The overall objective of the EU Anti-Corruption Initiative Phase II is to improve the implementation of Ukraine’s anti-corruption policy by supporting the key anti-corruption state institutions: strengthening oversight of reform implementation by Parliament; and at the national and local level supporting civil society, investigative media, business and local governments, thus substantially improving Ukraine’s overall performance in the fight against corruption.
The EUACI has 4 components, namely:
Component 1; that supports key state anti-corruption agencies in improving their effectiveness and independence;
Component 2; that supports selected integrity cities in their efforts to strengthen their integrity, transparency, and accountability; and
Component 3; that supports Ukraine’s civil society, media, and business community with a view to increase awareness of and engagement in anti-corruption activities.
Component 4: that supports the efforts of the Government of Ukraine to ensure transparent and accountable reconstruction
The Integrity Cities
The six integrity cities with which the EUACI has entered into a partnership under its Component 2 are Chernivtsi, Chervonohrad, Mariupol, Nikopol, Zhytomyr, Mariupol and Mykolayiv.
Mykolaiv is an addition to five Ukrainian cities which have been selected for the implementation of the Integrity Cities concept of the Programme. Based on the agreement reached with the Mykolaiv City Mayor, the EUACI envisages an Integrity Support Office of experts in the local municipality, headed by an advisor to the Mayor to support the integrity transformation, transparency and accountability of the reconstruction process. The Support Group consists of two long-term staff and short-term experts as needed.
2. The Position
Title: Communication Specialist for the Integrity Support Office in
Mykolayiv City Administration
Place of service: remotely or at the Integrity Support Office in Mykolaiv.
The responsibilities encompass providing communication expert support to the Mykolaiv City Council and the Integrity Support Team. This support entails facilitating effective communication of the undertaken EUACI activities and other activities promoting integrity and fostering integrity and transparency in the interactions between the city council and various public stakeholders.
The experts is supervised by the Integrity Support Office Team Leader.
3. Duration of contract
180 working days (full-time position) with tentative start from September 2023 till May 2024. The maximum budget for this activity is EUR 12 000.
4. Scope of work
Includes the follow tasks with emphasis on activities to promote integrity, transparency and accountability:
- Developing, writing, and editing materials for the Mykolaiv city council’s communication platforms and media;
- Support in multimedia content development and infographics;
- Creating basic presentations, infographics and layouts for activities illustrations;
- Support and development of the Mykolaiv city council’s communication channels (social media, website, newsletters, etc.);
- Assist in the organizing of events;
- Assist in developing regular media monitoring reports;
- Update media databases;
- Provide capacity building, including through mentoring of City Administration staff.
- Any other related tasks to support the Integrity Support Office, Mykolaiv City Administration management and the EUACI .
5. Expected deliverables
Although the above scope of work is very much about guiding partners through a development process and helping them deliver the outputs in their results framework, this section translate the scope of work into some regular deliverables and specific outputs that the Consultant will directly responsible for delivering. The tables below summarise the tentatively identified regular and specific deliverables and outputs.
|
# |
Deliverable/Output |
Target Timeline/Due Dates |
Review/Approval |
|
1 |
Output-based work plans, indicating the timing and estimated input of time in hours for carrying out jointly agreed activities. |
Quarterly (or Monthly as agreed) /1 week before start of period |
Integrity Support Office Team Leader |
|
2 |
Progress Reports, summarising the progress made and results achieved over the period, and the Consultant’s recommendations for future actions. |
Quarterly (or Monthly as agreed) / 1 week after end of the period. |
Integrity Support Office Team Leader |
|
3 |
Media and design materials on request of management |
Constantly |
Integrity Support Office Team Leader |
|
4 |
Invoices and signed timesheets, summarising actual days worked and expenses incurred with reference to the agreed work plans |
Quarterly (or Monthly as agreed) / max 2 weeks after end of the period |
Component Team Leader, Head of Administration |
6. Demand Profile/Qualifications
Key qualifications:
- Bachelor's degree in mass communication, journalism, graphic design or another similar subject at the university level;
- At least two years of professional experience in conducting communication services;
- Good knowledge of social media platforms and design tools (including Adobe illustrator, Adobe Photoshop, Canva, Figma etc);
- Excellent written and verbal communication skills;
- Experience in working with Ukrainian authorities;
- Excellent interpersonal skills and the ability to work constructively;
- Proven ability to see through tasks, set and deliver results;
- The ability to work with tight deadlines, flexibility, and an entrepreneurial spirit;
- Fluency in Ukrainian is required;
- Good English skills will be an advantage;
- Keen sense of ethics, integrity, and credibility.
7. How to apply
To apply, please send your CV, portfolio, short motivation letter and expected budget (in terms of the price of one working day) to [email protected], indicating the subject line "Communication Specialist for the Mykolaiv City Council".
The deadline for submitting the documents is 8 September 2023, 18:00 Kyiv time.
The documents shall be submitted in English or Ukrainian.
Any clarification questions for the bid request should be addressed to [email protected], no later than 27 August 2023, 18:00 Kyiv time.
8. Evaluation criteria
Bids will be evaluated under the criteria provided below:
|
# |
Criteria |
Weight |
|
1 |
CV (Relevant experience, skills and competencies) and Portfolio |
80% |
|
2 |
Proposed budget |
20% |