Background and context
The European Union Anti-Corruption Initiative in Ukraine (EUACI) is the comprehensive EU anti-corruption program in Ukraine financed by the EU and Denmark and implemented by the Ministry of Foreign Affairs of Denmark (MFA).
The EUACI provides its support to increase the capacity building of the National Anti-Corruption Bureau of Ukraine (NABU). The NABU is a state law enforcement agency of Ukraine with the key objective of preventing, exposing, stopping, investigating, and solving corruption-related offenses committed by high officials, and averting new ones.
To enhance the information and analytical capabilities of NABU's detectives there is a need to establish additional workplaces with access to the National Confidential Communication System, which serves as a key transport mechanism for obtaining information from external registers and databases.
In order to implement the above, it is necessary to enlarge the existing Structured Cabling System (SCS) by performing the necessary installation works, purchasing, and installing additional network equipment to connect additional workstations, and to ensure sustainable access to information resources.
The expansion of the existing SCS will also provide detectives and analysts with access to IT solutions that NABU is implementing with the support of the EUACI.
The National Anti-Corruption Bureau of Ukraine is the Beneficiary of this assignment.
The contracting authority is the European Union Anti-Corruption Initiative in Ukraine, implemented by the Ministry of Foreign Affairs of Denmark, hereinafter referred to as the Customer.
Objective
The objective of the assignment is to engage a service provider to carry out the necessary work to expand NABU's existing SCS, creating additional automated workspaces.
Scope of work
To enlarge the existing SCS, the following scope of work shall be performed:
1. Updating of the technical specification.
The business needs of the beneficiary are clarified. Technical solutions are proposed, taking into account the ease of use in the SCS, and the readiness of the SCS to serve any business requirements without the need for fundamental alterations.
2. Development and approval of technical documentation.
Design and working documentation for the SCS is created and agreed upon by the Beneficiary.
3. Installation work.
Cable routes are created and cables are laid. Cables are routed into telecommunication cabinets. Patch panels are installed and cut in crossover and server rooms. Sockets are installed, cable terminations are cut at workplaces, and markings are carried out.
4. Testing and delivery of the SCS.
The SCS is tested for compliance with current standards using technical devices for analysis and testing. The technical documentation and acceptance certificates are being prepared. The SCS is transferred to the Customer.
The specified scope of work is not limited to the above. Works can also be performed in parallel upon agreement with the beneficiary.
The detailed technical requirements are provided in Appendix 1 of this ToR.
Outputs
The key outputs to be delivered during the assignment are reflected in the scope of work above.
Timeline
The assignment shall start following a notification issued by the contracting authority, but not earlier than the date of signing the contract between the EUACI and the Contractor.
The term of delivery of components is no more than 90 calendar days from the date of signing the contract. The term of performance of work is up to 1 month after delivery of components.
Requirements for the Contractor
The work as part of services involving the expansion of the SCS should be carried out at the central office of the NABU. The contractor should have the appropriate permits to carry out such work from the manufacturer.
Estimated Budget and Payment
The maximum budget for this assignment may not exceed EUR 30,000.00 (approximately DKK 223,681.00). The Tenderer’s financial proposal shall include all costs for a fee and project-related reimbursable expenses.
All the payments under the Contract shall be made in UAH (Ukrainian Hryvnia) according to the official NBU exchange rate published on the business day of the invoice issuance by the Supplier.
The Supplier may request 30% of the payment on signing the contract and the remaining 70% will be paid when the entire assignment will be completed. The EUACI has a VAT exemption as an international technical assistance program.
Reporting and management
The performance of the Contractor will be judged upon reaching the purpose of this assignment and obtaining its results, as indicated in the section “Scope of work” and “Outputs” herein respectively.
By signing the contract, the Contractor agrees to hold in trust and confidence any information or document, disclosed to the Contractor or discovered by the Contractors or prepared by the Contractors in the course of or as a result of the implementation of the contract, and agrees that it shall be used only for the project implementation and shall not be disclosed to any third party.
Evaluation criteria
- Compliance with technical requirements – 40%
- Proposed budget - 60%
How to apply
The deadline for submitting the proposals is 9 November 2023, 10:00 Kyiv time.
The proposal shall include a short company profile, information about experience in similar activities, and a Financial Proposal filled in accordance with the technical requirements (Appendix 1).
Prices must be quoted in EUR, including costs of delivery to the place of destination, all duties and taxes applicable, and excluding VAT.
The proposals should be submitted within the above-mentioned deadline to: [email protected] indicating the subject line NABU SCS.
Bidding language: English or Ukrainian.
Interested bidders can request technical requirements in Ukrainian by submitting a request to [email protected]
Any clarification questions for the bid request should be addressed to: [email protected] no later than 30 October 2023, 17:00 Kyiv time.