ToR
Supply and Delivery of IT Equipment
for Integrity Cities
1. INTRODUCTION
The EUACI is a joint EU and Government of Denmark financed programme aimed at supporting Ukraine in its efforts to reduce corruption at the national and local level through the empowerment of citizens, civil society, businesses, and state institutions. In May 2020, the EUACI entered into Phase II, which runs until mid-2024. The overall objective of the EU Anti-Corruption Initiative Phase II is to improve the implementation of Ukraine’s anti-corruption policy by supporting the key anti-corruption state institutions: strengthening oversight of reform implementation by Parliament; and at the national and local level supporting civil society, investigative media, business and local governments, thus substantially improving Ukraine’s overall performance in the fight against corruption.
The six integrity cities with which the EUACI has entered into a partnership under its Component 2 are Chernivtsi, Chervonohrad, Nikopol, Zhytomyr, Mariupol and Mykolayiv. Application of anti-corruption tools in selected integrity cities aimed at increased transparency and accountability of local administration. This specific assignment concerns the EUACI’s support at the local level (cities) by providing IT equipment for the different activities of Integrity Cities. The contracting authority is the Ministry of Foreign Affairs of Denmark, EUACI, hereinafter referred to as the Customer.
The beneficiaries are Chernivtsi City Council, Mykolaiv City Council, Chervonohrad City Council, Nikopol City Council and Zhytomyr City Council.
2. OBJECTIVE
The procurement objective is to supply Integrity Cities with the necessary IT equipment.
3. BIDDING DETAILS
The subject of the tender is the supply and delivery of personal computers and A3 flatbed scanners, namely:
# Description Beneficiary Qty
1 Desktop Chernivtsi 6
2 Desktop Mykolaiv 6
3 Desktop Chervonohrad 3
4 Desktop Nikopol 3
5 Desktop Zhytomyr 3
6 A3 Flatbed Scanner Chernivtsi 1
7 A3 Flatbed Scanner Chervonohrad 1
Detailed specification of the equipment is provided in Annex 1.
The financial bid shall be submitted in the format provided in Annex 2. Prices must be quoted in EUR, including costs of delivery to the place of destination, all duties and taxes applicable, and excluding VAT. The financial bid must be accompanied by filled-out tables provided in Annex 1, describing technical specifications / manufacturers / particular models of the equipment offered by the Supplier.
The equipment configuration proposed by the Supplier must be included in the bid and must
provide at least the minimum requirements described in Annex 1.
Payments
The budget is up to 30 000 EUR including delivery services.
All the payments under the Contract shall be made in UAH (Ukrainian Hryvnia) according to the official NBU exchange rate published on the business day of the invoice issuance by the Contractor.
The payment under the Contract will be made upon the delivery of equipment to the
beneficiaries.
The EUACI has a VAT exemption as an international technical assistance program.
Terms of delivery
● Delivery of the equipment to the Chernivtsi Сity Сouncil: six desktops and one A3 flatbed scanner.
● Delivery of the equipment to the Mykolaiv Сity Сouncil: six desktops.
● Delivery of the equipment to the Chervonohrad Сity Сouncil: three desktops and one A3 flatbed scanner.
● Delivery of the equipment to the Nikopol Сity Сouncil: three desktops.
● Delivery of the equipment to the Zhytomyr Сity Сouncil: three desktops.
● Delivery timeframe: up to 1 month after signing the contract.
How to apply
The proposals shall be submitted in electronic format only within the below deadline to the email: [email protected], cc: [email protected], indicating the subject line “IT
equipment for Integrity Cities”. Any clarification questions for the bid request should be addressed to [email protected], cc: [email protected], no later than 28 November 2023, 17:00 Kyiv
time.
The deadline for submitting proposals is 5 December 2023, 17:00 Kyiv time.
Bidding language: English or Ukrainian.
4. BIDS EVALUATION CRITERIA
Bids will be evaluated in accordance with the criteria provided below:
# Criteria Weight
1 Meets / exceeds the Technical Specifications (Annex 1) 20%
2 Price 80%
5. TIMEFRAME
Task Date / Time
- Issuing the Request for Bid (tender published on the EUACI website) 21 November 2023
- Deadline for submission of questions 28 November 2023 17:00 Kyiv time
- Deadline for submission of bids by Supplier 5 December 2023 17:00 Kyiv time
- Evaluation of the bids 6 December 2023
- Notification of award to the successful Supplier 11 December 2023
- Signature of the contract (provisional) 13 December 2023
- Supply of IT Equipment (provisional) 13 December 2023 - 12 January 2024